How much does RoleLane cost for UK small businesses and staffing agencies?

RoleLane costs £4.00 per active worker per 30-day prepaid pass (minimum 5 active workers = £20.00, self-service up to 150 active workers = £600.00, £0.00 VAT / No VAT). Every workspace starts with a 7-day free trial for up to 5 active staff with no payment card required, and office managers, recruitment consultants, and client timesheet approvers are £0.00 unlimited.

How does the 30-second rotating Wall QR Kiosk stop buddy punching?

Unlike printed paper QR stickers that workers photograph and share on WhatsApp, RoleLane generates an encrypted HMAC-SHA256 QR token on any entrance tablet or browser screen that rotates every 30 seconds, paired with 150m UK postcode GPS geofencing.

Do workers need to download an app from the Apple App Store or Google Play?

No. Workers open an ultra-lightweight Mobile PWA Shift Pass in under 2 seconds via secure SMS or email link on any modern iPhone or Android browser, with zero App Store friction.

What happens if our venue or agency pauses shifts during a quiet month?

Because RoleLane uses 30-day prepaid passes rather than binding monthly direct debits, you simply let the pass expire when idle. You pay £0.00 while paused and retain permanent read-only access to all historical timesheets and HMRC CSV/PDF exports.

Objective UK Workforce Software Evaluations (Verified October 2026)

RoleLane vs UK Rota & Attendance Alternatives (RotaCloud, Deputy & Spreadsheets)

Side-by-side factual comparisons of UK workforce scheduling, QR & GPS attendance, and temporary staffing compliance tools — comparing prepaid £4.00 30-day passes (£0.00 VAT, £0 admin/client seats) against banded and per-user monthly subscriptions.

Key UK Capabilities & Commercial Guarantees

RoleLane vs RotaCloud: £4.00 all-in 30-day pass (£0.00 VAT) vs banded subscriptions + paid Time & Attendance add-on.
RoleLane vs Deputy: £0.00 unlimited manager, recruiter & client approver logins + 2s PWA vs per-user billing across all staff and managers.
RoleLane vs Spreadsheets & WhatsApp: 30s rotating HMAC Wall QR + £45k Right-to-Work booking gates vs manual paper sign-in sheets.

At-a-Glance UK Comparison Summary (October 2026)

Platform	Pricing Structure	Attendance & Wall QR	UK Temp Agency Portals
RoleLane	£4.00 / active worker 30-day pass (min £20, £0.00 VAT, £0 admin seats)	Included (30s rotating HMAC QR + 150m GPS PWA)	Included (Agency + Client Hirer + Worker)
RotaCloud	Banded monthly/annual subscription + VAT	Paid Time & Attendance add-on	Single-employer rota architecture
Deputy	Per-user monthly/annual subscription (admins billed) + VAT	Included on Core/Pro tiers (native app)	Single-employer enterprise focus
Spreadsheets & WhatsApp	£0 licence (high manual admin & time-creep cost)	None (manual honour system)	Manual spreadsheets & email chasing

Frequently Asked Questions

How much does RoleLane cost for UK small businesses and staffing agencies?: RoleLane costs £4.00 per active worker per 30-day prepaid pass (minimum 5 active workers = £20.00, self-service up to 150 active workers = £600.00, £0.00 VAT / No VAT). Every workspace starts with a 7-day free trial for up to 5 active staff with no payment card required, and office managers, recruitment consultants, and client timesheet approvers are £0.00 unlimited.
How does the 30-second rotating Wall QR Kiosk stop buddy punching?: Unlike printed paper QR stickers that workers photograph and share on WhatsApp, RoleLane generates an encrypted HMAC-SHA256 QR token on any entrance tablet or browser screen that rotates every 30 seconds, paired with 150m UK postcode GPS geofencing.
Do workers need to download an app from the Apple App Store or Google Play?: No. Workers open an ultra-lightweight Mobile PWA Shift Pass in under 2 seconds via secure SMS or email link on any modern iPhone or Android browser, with zero App Store friction.
What happens if our venue or agency pauses shifts during a quiet month?: Because RoleLane uses 30-day prepaid passes rather than binding monthly direct debits, you simply let the pass expire when idle. You pay £0.00 while paused and retain permanent read-only access to all historical timesheets and HMRC CSV/PDF exports.