UK Rota & Attendance Comparison
RoleLane vs RotaCloud: Which Fits Your UK Workforce in 2026?
RotaCloud is a well-established UK rota and annual-leave planner for permanent single-employer teams comfortable with recurring monthly or annual banded subscriptions plus a paid Time & Attendance add-on. RoleLane is purpose-built for UK small businesses and temporary staffing agencies that want tamper-evident 30-second rotating Wall QR + 150m GPS attendance included as standard, unlimited £0 admin and client approver logins, automated Right-to-Work booking gates, and a £4.00 per active worker 30-day prepaid pass (£0.00 VAT) with zero monthly lock-in.
Key UK Capabilities & Commercial Guarantees
- UK shops, cafes, care homes, and venues (5–150 active staff) wanting verified QR & GPS clock-ins included without paying extra add-on fees or VAT.
- Seasonal, event-driven, or high-turnover UK employers who want a 7-day new-starter grace period and zero monthly subscription lock-in.
- UK temporary staffing agencies needing client timesheet approval portals, PAYE/CIS margin calculators, and hard Right-to-Work dispatch gates.
RoleLane vs RotaCloud (Verified October 2026)
| Dimension | RoleLane (£4 Pass · No VAT) | RotaCloud |
|---|---|---|
| Commercial Billing Model | £4.00 / active worker 30-day prepaid pass (min 5 = £20.00). Zero recurring contract; pause anytime at £0.00. | Recurring monthly or annual subscription priced by employee headcount bands. |
| VAT on Software Price | £0.00 VAT (No VAT added — £20.00 pass pays £20.00 flat). | Standard 20% UK VAT added onto published net subscription prices. |
| Time & Attendance (Clock-In & Timesheets) | Included as standard in every £4.00 pass (no add-on tier required). | Requires paid Time & Attendance add-on on top of Standard or Pro rota plan (as of Oct 2026). |
| Anti-Buddy-Punching Wall QR Kiosk | 30-second rotating HMAC-SHA256 QR token on any browser/tablet + 150m UK postcode GPS. | PIN/terminal and mobile GPS clock-in on Time & Attendance add-on. |
| Managers, Recruiters & Client Approvers | £0.00 unlimited office admins, recruitment consultants & hiring-company approvers. | Active managers and admins count toward your paid employee tier band. |
| New-Starter Turnover Protection | 7-day (168-hour) free grace window on every newly added worker. | Upgrading employee band applies when headcount crosses band threshold. |
| Worker Smartphone Experience | Instant 2-second Mobile PWA link — zero App Store download required. | Native iOS and Android mobile app install. |
| Temp Agency Client Portals & RTW Gates | Native 3-portal split (Agency, Client Hirer, Worker) + hard Right-to-Work/DBS/SIA gates. | Designed for single-employer teams; Pro tier stores HR documents rather than multi-client agency billing. |
Frequently Asked Questions
- Does RoleLane charge extra for Time & Attendance like RotaCloud?
- No. RoleLane includes 30-second rotating Wall QR Kiosk attendance, 150m UK postcode GPS clock-ins, unpaid break tracking, and CSV/PDF timesheet exports inside the single £4.00 per active worker 30-day pass (£0.00 VAT).
- Can I migrate existing staff lists from RotaCloud or CSV into RoleLane?
- Yes. You can import rotas via CSV, set up your UK postcode site geofence in two minutes, and test live with up to 5 active staff for 7 days free without entering a payment card.